Audit Report and Evidence Log

The Audit Report is a key feature of Junipa, providing a comprehensive view of all recorded evidence for NCCD compliance. It is designed to support schools during the NCCD audit process by presenting evidence in a structured, audit-ready format.

Accessing the Audit Report

1. Navigate to Reports > Audit Report from the main menu.
2. The report displays all students with recorded evidence, organised by adjustment level.

What the Audit Report Shows

Each entry in the audit report includes:

Field	Description
Student Name	The student the evidence relates to
Recorded Date	The date the evidence was recorded
Adjustment Type	The type of adjustment provided
Location	Where the adjustment took place
Recorded By	The staff member who recorded the evidence
Description	The full text of the evidence entry
Attachments	Any files attached to the evidence entry

Filtering the Report

You can filter the audit report to focus on specific data:

• By Student -- Search for a specific student to view all their evidence.
• By Adjustment Level -- Filter to show only students at a particular NCCD level (QDTP, Supplementary, Substantial, Extensive).
• By Date Range -- Narrow the report to a specific time period (e.g., Term 1, or the full calendar year).
• By Staff Member -- View evidence recorded by a specific teacher or case manager.

Viewing as an Auditor

The "View as Auditor" mode presents the report in the format an external auditor would see:

1. In the Audit Report, click the View as Auditor toggle.
2. The report reformats to show a summary view with:
   • Student name and adjustment level
   • Total evidence count
   • Date range of evidence
   • Breakdown by adjustment type
3. Click on any student to expand and view their full evidence log.

This view is useful for pre-audit preparation -- it allows you to see your data the way an auditor will.

Evidence Log

The Evidence Log provides a chronological list of all evidence entries across the school:

1. Navigate to Reports > Evidence Log.
2. The log displays every evidence entry, sorted by date (most recent first).
3. Each entry shows:
   • Date
   • Student name
   • Adjustment type
   • Brief description
   • Who recorded it
4. Click on any entry to view the full details, including attachments.

Excluding Evidence from Reports

If an evidence entry was recorded in error or is not appropriate for NCCD reporting, it can be excluded:

1. Open the evidence entry (either from the student's profile or from the Evidence Log).
2. Click the Exclude from Report option.
3. Confirm the exclusion.

Excluded evidence:

• Will not appear in NCCD audit reports.
• Will still be visible in the Evidence Log with an "Excluded" label.
• Can be re-included at any time by opening the entry and clicking Include in Report.

note

Excluding evidence does not delete it. The entry and its audit trail are preserved, ensuring a complete record of all actions taken.

Exporting the Report

To export the audit report:

1. Apply any filters you need.
2. Click the Export button.
3. Select the export format (PDF or CSV).
4. The report will download to your device.

Exported reports are useful for sharing with auditors, school leadership, or for your own records.