Student Management

The Student Management section allows administrators to add, update, and manage student records within Junipa. This is where you maintain the core student data that underpins NCCD evidence collection and reporting.

Adding a New Student

To add a student to Junipa:

1. Navigate to Administration > Students.
2. Click the Add Student button.
3. Fill in the required fields:
   • First Name and Last Name
   • Year Level
   • Date of Birth (optional but recommended)
4. Click Save to create the student record.

The student will now appear in the student list and on the dashboard for relevant teachers.

Bulk Import

For adding multiple students at once:

1. Navigate to Administration > Students.
2. Click Import Students.
3. Download the CSV template if you do not already have one.
4. Fill in the template with your student data.
5. Upload the completed CSV file.
6. Review the import preview to check for any errors.
7. Confirm the import.

Updating Student Information

To update an existing student's details:

1. Navigate to Administration > Students.
2. Search for the student by name or use the filters.
3. Click on the student's name to open their profile.
4. Update the relevant fields (name, year level, enrolment status, etc.).
5. Click Save to apply the changes.

Updating Enrolment Information

If a student's enrolment status changes (e.g., they leave the school or transfer):

1. Open the student's profile.
2. Update the Enrolment Status field.
3. Students marked as no longer enrolled will be excluded from active reporting but their historical evidence is retained.

Disability Categories

Each student can be assigned one or more NCCD disability categories:

• Physical
• Cognitive
• Sensory
• Social/Emotional

To assign or update a disability category:

1. Open the student's profile.
2. Navigate to the NCCD Details section.
3. Select the applicable disability category or categories.
4. Click Save.

Adjustment Levels

Junipa supports the four NCCD levels of adjustment:

• QDTP -- Quality Differentiated Teaching Practice (support provided within the classroom as part of regular teaching)
• Supplementary -- Additional support beyond standard classroom practice
• Substantial -- Significant and ongoing adjustments
• Extensive -- Comprehensive, individualised support

Assigning an Adjustment Level

1. Open the student's profile.
2. Navigate to the Adjustment Level section.
3. Select the appropriate level from the dropdown.
4. Click Save.

Changing a Student's Adjustment Level

If a student's needs change and a different adjustment level is more appropriate:

1. Open the student's profile.
2. Navigate to the Adjustment Level section.
3. Select the new level from the dropdown.
4. Add a note explaining the reason for the change (recommended for audit trail purposes).
5. Click Save.

The previous adjustment level is retained in the student's history for reporting purposes.

Timetable Setup

The timetable determines how students appear on the teacher dashboard:

1. Navigate to Administration > Timetable.
2. Import your school's timetable or configure it manually.
3. Assign students to classes and periods.
4. Teachers will see their assigned students on the dashboard based on the current timetable period.

Reviewing a timetable import before it is applied

A timetable import does not write straight into Junipa. It stops at a review step first, so you can see exactly what the file will do before anything changes. A wrong timetable is felt by every teacher on the next school day, so it is worth spending a minute here.

The review step shows you:

• Field mapping preview. Which column in your file Junipa has read as the class, the teacher, the period, the room and the student. Check this first, because everything below it depends on the mapping being right.
• Before and after comparison. The timetable Junipa holds now, beside the timetable the import would create. Use it to confirm the scale of the change matches what you expected.
• Unmatched students. Students named in the file that Junipa could not match to a student record. Each one is listed by name so you can see whether it is a spelling difference, a preferred name, or a student who has not been added yet.
• Duplicate students. Students who appear more than once where they should appear once. These are named too, so you can check whether the file is at fault or the student has two records.
• Clash detection. Any class that would put a teacher, a room or a student in two places at the same time, listed beside the summary.

Work through the named students and the clashes before you apply the import. Fixing a name in the source file is almost always quicker than untangling the timetable afterwards.

When the review looks right, apply the import. If it does not, correct the source file and start again. Nothing is written until you apply.

note

If the timetable comes from a connected student information system rather than a file, the same review step applies, and the import can be rolled back afterwards. See Compass integration overview for how import backups and rollback work.

Excluding Evidence from Reporting

In some cases, you may need to exclude specific evidence entries from NCCD reports (e.g., if evidence was recorded in error):

1. Navigate to the student's evidence log.
2. Locate the evidence entry you wish to exclude.
3. Click the Exclude option on the entry.
4. The entry will be marked as excluded and will not appear in NCCD reports.

note

Excluded evidence is not deleted. It remains in the system and can be re-included if needed. This approach maintains a complete audit trail.