Skip to main content

NCCD Compliance Guide

How to use Junipa to meet the Nationally Consistent Collection of Data on School Students with Disability (NCCD) requirements.

What is the NCCD?​

The NCCD is an annual collection of data about Australian school students who receive adjustments to access education on the same basis as other students. Every school in Australia must participate.

The NCCD requires schools to:

  1. Identify students receiving adjustments
  2. Categorise the disability category
  3. Record the level of adjustment
  4. Document evidence of adjustments over time
  5. Report data to the relevant authority

How Junipa Supports NCCD​

Junipa is purpose-built for NCCD evidence collection and reporting. Here's how it maps to each requirement:

NCCD RequirementJunipa Feature
Identify studentsStudent management with adjustment tracking
Categorise disabilityConfigurable disability categories
Record adjustment levelFour NCCD adjustment levels built-in
Document evidenceEvidence entries with file attachments
Report dataAudit reports and NCCD overview dashboards

NCCD Adjustment Levels​

Junipa uses the four standard NCCD adjustment levels:

  1. QDTP (Quality Differentiated Teaching Practice) — Adjustments that are part of regular teaching practice
  2. Supplementary — Adjustments that supplement regular teaching and learning
  3. Substantial — Substantial modifications to the learning program
  4. Extensive — Comprehensive adjustments across all areas of learning

Step 1: Set Up Categories​

Before collecting evidence, ensure your disability categories are configured:

  1. Go to Settings in your school's Junipa instance
  2. Navigate to the disability categories section
  3. The standard NCCD categories should be pre-configured:
    • Physical
    • Cognitive
    • Sensory
    • Social/Emotional

Step 2: Add Students to Tracking​

For each student receiving adjustments:

  1. Go to Administration > Students
  2. Open the student's profile
  3. Set their disability category
  4. Set their adjustment level (QDTP, Supplementary, Substantial, or Extensive)
  5. Assign a case manager if applicable

Step 3: Collect Evidence Throughout the Year​

Evidence should be collected consistently throughout the school year, not just at NCCD census time.

What Counts as Evidence?​

  • Personalised learning plans
  • Meeting notes with parents/carers
  • Specialist reports and assessments
  • Records of adjustments made in class
  • Communication logs
  • Behaviour support plans
  • Modified assessment tasks

Recording Evidence in Junipa​

  1. Navigate to the student's profile
  2. Click Add Evidence
  3. Select the adjustment category and level
  4. Enter a description of the adjustment or observation
  5. Attach supporting files (PDFs, images, documents)
  6. Save the entry

See adding evidence and attaching files for detailed steps.

Evidence Quality

Focus on recording what adjustment was made and how it impacted the student. Specific, dated entries are more valuable than general descriptions.

Step 4: Regular Review​

Schedule regular reviews of your evidence collection:

Monthly Check​

  1. Go to Reports > NCCD Overview
  2. Review the summary dashboard
  3. Check that all tracked students have recent evidence
  4. Identify any students with gaps in their evidence record

Term Review​

  1. Go to Reports > Audit Report
  2. Generate a full audit for the term
  3. Review each student's evidence entries
  4. Ensure all disability categories and adjustment levels are correctly assigned
  5. Follow up with teachers/case managers on any incomplete records

Step 5: Generate NCCD Reports​

When it's time for NCCD reporting:

  1. Go to Reports > Audit Report
  2. Select the relevant date range (typically the full school year up to census)
  3. The report shows:
    • Student count by disability category
    • Student count by adjustment level
    • Evidence entries per student
    • Any students flagged as incomplete

See audit reports for full reporting details.

Step 6: Organisation-Level Reporting​

If your school is connected to a Junipa Organisation portal, your NCCD data is aggregated at the organisation level:

  1. The organisation admin can view NCCD data across all connected schools
  2. Executive overview dashboards show cross-school trends
  3. Organisation-level audit reports can be generated

See the Organisation Portal Guide for setup instructions.

Best Practices​

Do​

  • Record evidence as it happens, not retrospectively
  • Use specific dates and descriptions
  • Attach supporting documents when available
  • Review evidence regularly (at least monthly)
  • Ensure all teachers contributing to a student's adjustments are adding evidence

Avoid​

  • Waiting until census time to collect evidence
  • Using vague descriptions (e.g., "provided support")
  • Leaving students without a case manager assigned
  • Having only one type of evidence per student

Resources​