Team Collaboration
NCCD compliance is not a one-person job. The schools that do it well distribute the workload across their team — classroom teachers, learning support staff, leadership, and aides all play a part.
Role Clarity
Junipa supports different user roles with different levels of access. Use them deliberately:
| Role | Responsibilities in Junipa |
|---|---|
| Administrator | Manage student profiles, configure settings, run reports, manage team access |
| Case Manager | Coordinate evidence for assigned students, manage plans, conduct reviews |
| Teacher | Add evidence entries for students they teach, view student profiles |
| Aide / Support Staff | Add evidence entries for students they support |
| Read-Only | View student profiles and evidence (useful for leadership review) |
The Case Manager Model
Assign every tracked student a case manager. This person is not solely responsible for collecting all evidence — they are responsible for ensuring it gets collected. They coordinate, they follow up, and they review.
Without a named case manager, students fall through the cracks.
Distribute Evidence Collection
A common anti-pattern is the learning support coordinator collecting all evidence themselves. This creates a bottleneck and produces a narrow evidence profile.
Instead:
- Classroom teachers log teaching adjustments (modified tasks, differentiated instruction, seating arrangements)
- Specialist staff log consultation and assessment evidence
- Aides log in-class support and behavioural observations
- Case managers log meetings, plan reviews, and coordination activities
When multiple staff contribute, the evidence profile is richer and the workload is sustainable.
Use Existing Meeting Rhythms
Rather than creating new processes, embed Junipa into meetings you already hold:
- Staff meetings — five-minute standing item: "Any evidence to log this week?"
- Learning support meetings — review the dashboard for students with gaps
- Case conferences — log meeting notes directly as evidence entries
- Professional development — show new staff how to add evidence (takes five minutes)
Onboarding New Staff
When a new teacher or aide joins:
- Create their Junipa account with the appropriate role
- Show them how to add an evidence entry (the quick-add flow takes under a minute)
- Assign them to relevant students so they appear in their dashboard
- Pair them with an experienced colleague for the first fortnight
The goal is to make evidence collection feel normal, not like extra work.
Schools where evidence collection is seen as "everybody's job" consistently outperform schools where it is treated as the learning support team's responsibility alone.