Onboarding Extensive Students with a CAP
Junipa nudges school staff to convert the student journal of any Extensive adjustment level student into a Continuous Adjustment Profile (CAP). This guide explains why, when the prompt appears, what happens when staff act on it, and where to track the cohort.
Why Junipa suggests a CAP for Extensive students
Under the Nationally Consistent Collection of Data on School Students with Disability (NCCD), Australian schools record one of four adjustment levels per student receiving adjustments:
- QDTP (Quality Differentiated Teaching Practice)
- Supplementary
- Substantial
- Extensive
Extensive is the most resource intensive level. The NCCD describes Extensive adjustments as those that "occur at all times" — students at this level receive sustained, individualised support across every part of the school day. See NCCD: Extensive adjustments.
Recording isolated adjustment events in a regular student journal does not always demonstrate that an Extensive student is supported continuously. The Continuous Adjustment Profile is Junipa's evidence ledger for that requirement: it captures who delivers each scheduled adjustment, where it happens, in class or out of class, and confirms the school day is fully catered for.
A CAP is not a replacement for the student journal. It is an additional, scheduled view of staff allocation and adjustment delivery, sitting alongside the journal entries.
Where the prompt appears
Whenever a student is recorded at the Extensive adjustment level and does not yet have an active CAP, a disclaimer banner appears at the top of that student's journal page, above the student name and the Admin row. The banner reads:
Continuous Adjustment Profile recommended. This is an EXTENSIVE student. Consider moving them to a continuous adjustment profile to evidence support across the whole school day.
The banner is dismissible. Dismissing it stores the choice locally so it does not reappear on every visit, but a small re entry handle remains visible on the journal so the workflow can still be initiated later.
What happens when staff click "Start Conversion"
The disclaimer's primary action button is labelled Start Conversion.
- Clicking Start Conversion opens a short explainer modal: "Converting a student journal to a continuous adjustment profile introduces a robust process to ensure continuous adjustments are tracked throughout a student's week."
- The modal carries a Switch to CAP mode button.
- Clicking Switch to CAP mode creates a draft CAP plan for the student. No data is moved or destroyed — the student journal stays intact.
- The disclaimer is replaced with a persistent banner on the journal: "Continuous Adjustment Profile — Draft N% complete" with a Complete continuous adjustment profile link to the plan editor.
- The student journal page continues to render in journal mode while the plan is in draft status. Once the plan is set to Active, the journal switches into CAP mode for that student.
Staff who later want to step back into the student journal view, even with an active CAP, can use the Switch to student journal action on the CAP page. The CAP plan and its data are preserved — only the rendering mode is hidden. A small "Switch to CAP" handle keeps the toggle reversible per student per user.
What the CAP plan captures
The Continuous Adjustment Profile Plan template has seven sections:
| Section | Purpose |
|---|---|
| Instructions | NCCD context and authoring guidance. Visible to template designers, hidden in the read only render. |
| Profile | School day window, term and year, weekdays, review cadence. |
| Stakeholders | The list of staff supporting the student. Includes Junipa users and external stakeholders such as visiting therapists. Each entry records role, coverage type, and whether sign off is required. |
| Weekly schedule | The calendar view. Default is Week A only. Multi week (Week A and Week B) is available for fortnightly arrangements. Times and weekdays are inherited from the Profile section so they are not entered twice. |
| Planned adjustments | One row per scheduled adjustment, linked to a stakeholder and a class segment, with delivery context (in class or out of class) and evidence requirement. |
| Coverage rules | Confirms NCCD requirements: extensive level required, daily coverage required, named staff required, location required, review cycle. |
| Plan agreement and sign off | Sign off rows for each stakeholder marked as requiring sign off, plus a final case manager signature. External stakeholders sign via emailed magic link. |
If your school has the Timetables feature enabled, the weekly schedule can optionally overlay class blocks pulled from the timetable, so staff can place adjustments directly against the right teaching periods.
Where to view the cohort
Open Plans → Continuous Adjustment Profile in the main navigation, or visit /dashboard/plans/continuous-adjustment-profile. The page shows:
- EXTENSIVE STUDENTS WITH A CAP — a fraction of the form
{capActive} / {totalExtensive}. The denominator is the full Extensive cohort for the reporting year (NCCD leavers included by default). - AT RISK — combined amber plus red coverage status, plus any Extensive student without a CAP. Click the card to filter the table.
- A cohort toggle above the table: With CAP, Without CAP, All.
Each row shows:
- Coverage status pill (Current, Gaps, Overdue, or No CAP for the without CAP cohort)
- Coverage — a 7 day dot strip (green for full coverage, orange for gaps, red for none, grey unknown for the without CAP cohort) with the percentage and gap day count beneath
- Stakeholder coverage — small Likert style chips, one per planned adjustment, hover to see who and what
- CAP plan review date
- Actions kebab menu — for With CAP rows the action is View CAP; for Without CAP rows it is Start CAP, which opens the student journal with the disclaimer ready
The Home Page student lists also surface a small EXTENSIVE tag immediately to the left of the NCCD tag for any Extensive student, so flagging the cohort is visible at a glance.
A note on the global Add button
The Add CAP recording option on the global Add button is contextual:
- It only appears on the student journal page when that student has an active CAP plan.
- It does not appear on any other page by default.
- It also appears on the dashboard's Group Adjustment view when the group is for an Extensive student.
This prevents staff from accidentally logging CAP recordings against students who have not yet been moved to a CAP.
Quick checklist
- A student is set to Extensive → the journal shows the disclaimer.
- Click Start Conversion → confirm the explainer modal → click Switch to CAP mode.
- Fill out the CAP plan template through to Active status.
- Track coverage on the Continuous Adjustment Profile cohort page.
- Use View CAP to return to the plan; use Switch to student journal on the CAP page if a non CAP view is needed temporarily.
If you have questions about NCCD evidence requirements specifically, see also: NCCD Compliance Guide.